Job Description

Executive Assistant

We are seeking a highly organized, discreet, and proactive Executive Assistant (EA) to the CEO to provide high-level administrative support in a dynamic and fast-paced Oil & Gas environment. This role requires exceptional organizational skills, sound judgment, and the ability to manage both professional and occasional personal assistant duties with a high level of confidentiality and professionalism.



Key Responsibilities

• Manage complex calendar scheduling, including meetings, conference calls, and travel.
• Coordinate domestic and international travel arrangements, itineraries, and accommodations.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Attend executive meetings, prepare agendas, and take detailed meeting minutes as needed.
• Handle confidential documents and sensitive information with discretion.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Track and prioritize executive tasks and deadlines.
• Coordinate logistics for board meetings and leadership off-sites.
• Assist with occasional personal errands, appointments, and travel.
• Manage household vendor communications and scheduling, as needed.
• Handle purchases, reservations, and event planning for personal and business-related functions.
• Maintain a high degree of professionalism when managing both personal and business matters.

Qualifications

• 15+ years of experience supporting C-level executives, preferably in the Oil & Gas or energy sector.
• Proven ability to handle confidential information with integrity and professionalism.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Teams, Zoom, or Slack a plus.
• Highly organized with exceptional attention to detail and multitasking abilities.
• Ability to work independently, anticipate needs, and adapt to shifting priorities.
• Bachelor's degree preferred but not required.
• Experience supporting a CEO or high-level executive in a corporate setting.
  

Interested candidates please send resume in Word format Please reference job code 133892 when responding to this ad.

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